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POSTAL ACCOUNTING
Postage is one of the largest corporate expenses, and if left
unchecked, can quickly become an accounting nightmare. MailShip
Technology postal accounting systems help alleviate overhead drain by closely
monitoring, recording and reporting on all postal expenditures.
For basic accounting needs, our digital mailing
systems have postage accounting functionality already built-in. They will track
the total number of mail pieces and postage spent for 35 to 500 departments,
depending on the model. If your postage accounting needs are larger or more
sophisticated than what’s offered by the digital mailing system that matches
your mail volume, there’s no need to worry. MailShip Technology offers advanced
PC-based accounting solutions that fully integrate with your postage meter(s),
providing an unlimited number of accounts and incorporating features such as
surcharge calculation, budget management, carrier and class analysis, electronic
data exchange with back office systems, and more.
Turn your mail center into a profit center by
effectively managing, tracking, and charging-back departmental or client costs
with any of the following postage accounting solutions:
Postage Accounting Systems: Hasler Postal Accountant
The World's Only Browser-Based Mail Accounting Solution
- Hasler Postal Accountant is designed to provide businesses with the
ability to better track and report postage expenditures in order to reduce
costs, improve efficiency, increase productivity and help make better, more
informed decisions
- Suitable for small to large mail center operations,
Postal Accountant offers easy and flexible access to all mailing data
anytime, anywhere - all in real time - from basic accounting and reporting to
consolidated information from multiple mailing systems
- This full featured software package lets mailroom managers track postage
expenses, charge back expenses to departments, and create customized reports
to provide maximum postage and cost visibility
- The system supports an unlimited number of accounts with sub-accounts,
departmental budgeting (annual, quarterly, monthly, custom) with alerts, and
high power reporting
- 100% browser-based module provides access throughout
the enterprise local area network (LAN). With a simple click, a manager
can view machine activity and keep an eye on her budget without leaving her
desk. Remote “view & manage” capability allows for a new
level of management freedom
- Postal Accountant transparently collects and consolidates data in real
time from each mailing machine to the main Postal Accountant computer. Account
selection is performed at the mailing machine console which
makes training and operation extremely simple
- Accounting data can be quickly converted into graphical charts or exported
to other formats (csv, excel) to allow additional manipulations
- Managers can benefit from up-to-date and straight-forward access via
Postal Accountant's dashboard which provides them with an overview of all
working sites at once. They can access all the information they need, from
anywhere, without depending on the operator to retrieve it for them
- Hasler Postal Accountant doesn't require exhaustive technical
expertise. In fact, operators may have login-specific user interfaces that
display only the functions and information that they use and need.
Installation and implementation is also very simple, as there's no software to
install on remote desktops
- Accurate and flexible reporting tools to monitor expenses by departments
and class usage. Use any of the ten standard reports
(including graphs) or build your own custom reports. Two presort reports are
also included for businesses that use presort mailing companies to pickup and
deposit their mail for discounts
- Establishes and enforces budget and business rules,
making cost analysis easier. Users can track expenses against budget
and control costs with a precise assignment per department. Limits can be set
on certain postal expenses to ensure budgets are never exceeded. Budget
alerts keep managers informed when spending is approaching defined limits
- Business rules can be based on account, machine, class,
time, amount or any other component value of the transaction
- Handling charges and surcharges can also be applied by department,
products, amount and/or percentage
- Hasler Postal Accountant software can be “auto-updated”
via the web
- New machines and new locations can be added with only a few mouse clicks
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